Over a three-month engagement, Eureka Labs completely rebuilt the platform. The new platform included a modern multi-tenant architecture, a flexible automation framework, an AI and analytics layer, a modernized frontend, and strengthened engineering practices—including improved testing, observability, and platform security.

Platform Refoundation & Multi-Tenant Architecture

We modernized the platform’s engineering foundation with automated CI/CD, migration to AWS ECS, proper environment separation, secure secrets management, improved local development, and a modular backend structure. A fully isolated multi-tenant architecture now allows one deployment to securely serve multiple organizations while lowering infrastructure costs.

Comprehensive Automation Framework

The platform evolved into a flexible automation engine capable of supporting diverse, approval-driven workflows. The invoice ingestion system was redesigned into a reliable, end-to-end pipeline that processes incoming emails, extracts and validates data, resolves vendors, and routes each invoice through review and approval steps—with real-time updates for users.

AI & Intelligence Layer

We implemented an AI layer that goes beyond simple OCR:

• Natural language search across invoices, vendors, payments, tasks, and purchase orders.

• Hybrid deterministic + LLM parsing with confidence scoring.

• A self-learning AI management system for vendor alias cleanup, configurable extraction rules, and few-shot learning to continuously improve extraction accuracy.

• Analytics to track AI performance and ROI over time.

Frontend & UX Modernization

We moved the platform to a modern Vue 3 architecture with TypeScript, a domain-driven structure, and strong state management. The new stack added type-safe forms, enterprise-grade data grids, real-time connectivity, and fine-grained permission controls. It also introduced a visual workflow builder and interactive analytics, making the product more scalable, reliable, and user-friendly.

Engineering Process, Quality
& Security

Introduced structured workflows in Jira, solid testing with pytest, integration and security tests, reliable test data, and automated quality checks. Security improvements include token-based authentication, tenant data isolation, and compliance safeguards. Partner enablement included documentation, hands-on training, and runbooks for ongoing operations and incident response.

Platform Capabilities Delivered

Accounts Payable Module

• Invoice creation, editing, and management.

• Automated invoice ingestion with AI extraction.

• Multi-level approval workflows.

• Payment processing and tracking.

• Vendor management.

Procurement Module

• Purchase order (PO) creation and management.

• PO approval workflows.

• Vendor application and evaluation processes.

Workflow & Task Management

• Visual workflow builder (drag-and-drop).

• Task assignment and tracking.

• Department-based routing.

• Approval and rejection workflows.

• Real-time status via AppSync.

Analytics & Reporting

• Financial analytics (spend trends, aging reports).

• Operational analytics (task completion times, approval rates).

• Department and vendor performance metrics.

• AI performance dashboards (accuracy, learning, corrections).

Document Management

• Document upload and secure storage.

• Document type classification.

• File preview and document attachments across processes.

Admin & Configuration

• Multi-tenant management and onboarding.

• User and permission (RBAC) management.

• Chart of accounts configuration.

• Department and fund management.

  
  

Distribution template management and configuration.